Business Intelligence Blogs

View blogs by industry experts on topics such as SSAS, SSIS, SSRS, Power BI, Performance Tuning, Azure, Big Data and much more! You can also sign up to post your own business intelligence blog.

Conditional formatting using multiple conditions - Excel 2007

  • 3 March 2011
  • Author: indupriya
  • Number of views: 98251

Today I had a requirement to colour code in Excel based on a few conditions.  At first I thouhgt I could use thre to four rules in the conditional formatting to achieve this result but when I did that the results that I was getting was not very satisfactory.  So I thought I would try the And function of excel in conjunction with the conditional formatting and it worked wonders.

I wanted the entire row to be highlighted in a certain colour based on three conditions.

Here are the steps I followed to achieve what I was after.

  • Select all the data that you want to colour code.
  • Click on Conditional Formating on the Home Tab
  • Choose Manage Rules as shown below

Manage Rules

  • From the dialog that appears click New Rule
  • Add the multiple conditions using the And function in the formula box.
  • The most important thing you need to do when you are adding the formula to highlight rows is to remove the $ sign that gets assigned when you choose the cell for entering a formula with a mouse.
  • Choose the colour by clicking the format button and click ok
  • Click Ok again to come out of the Manage Rules window.
  • As you can see below I have added two rules and it is giving me the result that I want.




This trick I am sure can be used in the Business Intelligence world when your interface is Excel.




Categories: Blogs
Rate this article:


Other posts by indupriya

Please login or register to post comments.